Hotel Internet Marketing Budget Planning and Best Practices in Hospitality: A Benchmark Survey by the HeBS Team

As the next year’s budgeting process approaches, hotels will be considering how much budget to devote to the online marketing channel. The dynamic nature of the Internet doesn’t help things much with its constantly changing environment, new media formats, new competitors and new tools, and methods. It is not necessarily the size of the budget that is most important but rather how it is used and allocated. What is clear though is that if you are not planning to spend some budget in the online channel you are making a huge mistake. If this is your first year with an online marketing budget – then what is important is that you make a small start, and learn as much as you can.

Some things that should be taken into consideration are

• Direct online distribution is the way to go. More hotels in the US and Europe are selling online than ever before. In South Africa the majority of hotels still do not sell directly online. This is a massive opportunity and an area that deserves serious consideration. Indeed it should be a ‘no-brainer’ as the evidence is compelling – greater amounts of room inventory are being sold, at higher ADR’s directly from hotels’ websites and at lower cost per transaction. The Internet is by far the largest distribution channel – far exceeding the GDS and traditional channels. In the US, the cost to sell directly via your hotel website can be as low as $3 - $5 per booking – compared with the cost of the GDS at $27 (for a 2 night stay at $100/night). And TPI such as Expedia and Travelocity charge $50+ (for a 2 night stay for $100/night). These figures apply to the SA market.
• Elsewhere in the world customers are opting to buy directly from hotels rather than third party intermediaries (TPI’s) and the negative impacts of TPI’s is being felt to a lesser degree than before.

This is the first international survey of its kind and offers some invaluable insights and pointers as to how the hospitality industry in aggregate is planning to allocate marketing budgets. Some hotels have been working hard on growing their online revenues, others have yet to climb on to the bandwagon. But regardless of where you are now – the outcome of this survey will be of relevance to you.

The conclusions of the survey show that online marketing for hotels is growing at an incredible rate. What is important for South Africa is that hotels gain the skills and know how of all the techniques so that they can more fully participate in and enjoy the benefits and increased ROI from online marketing.

A short overview of these are below, with some definitions:

Website development – creating your own hotel website (see website redesign for details)

Website redesign – there are a lot of hotels, large and small, that need to take their websites to a new level of sophistication and in doing so take advantage of the opportunity to redesign and/or relaunch their website and brand. Typically a hotel website should be re-designed every 2-3 years. This doesn’t have to mean a major redesign, but it should be revisited at least to ensure that it is still meeting its objectives and takes advantage of any new developments that would benefit your hotel.

Redesign involves redesign of the site structure and navigation, review and renewal of the content (text and images), review and renewal of the graphic design (look & feel) of the site, redesign of transactional processes (e.g. online booking, site search). When redesigning the site, one needs make sure that the new design is ‘search-engine friendly.

Website Maintenance - Your website is like your hotel – it needs to be maintained on an ongoing basis. You cannot create a website and then walk away from it and expect it to work for you or expect customers to beat a path to your online door. You need to ensure that you allocate resources (time and money) to maintain your website on an ongoing basis. As with you hotel, you need to ensure that your site is all in working order, that the content (text and images) is accurate, current and constantly refreshed and enhanced.

Creating a website is the start of a ongoing journey – it is not an end in itself. This is a mistake many people make – they sit back having developed their website, heave a huge sigh of relief and turn to the next project. Not good! Your website investment is only as good as your ongoing effort to keep it alive. So, allocate time and money in your budget to update it regularly – for example have a budget for images, get in a photographer to take some professional pictures of your hotel.

Search Engine Marketing (SEM) – All of the tactics and tools used to market a site through search engines. These include:

• Search Engine Optimisation (SEO)- The practice of designing and writing web pages to be attractive to the search engines. SEO attempts to place pages highly within the “natural” or “organic” listings on search engines, as opposed to paid ads. An optimised site improves the website usability and performance, improves its visibility in search engine rankings, and increases conversion rates. At the very minimum one should allocate funds to optimise content and keywords.
• Pay per Click (PPC) - In pay-per-click advertising, the advertiser pays a certain amount for each click through to the advertiser's website. The amount paid per click varies considerably. Your budget should make provision for buying keywords on a monthly basis (Google, Yahoo, MSN, Local search). The search engines provide tools that enable you to control this easily – you can specify how much, at what time, and geo-target your efforts.
• Linking strategies – the creation of relevant and quality links from external sites to your site, and the creation of internal links within your site for the purposes of increasing credibility with search engines that results in higher rankings in search engine results

E-mail marketing – marketing your products through e-mails. Your email strategy should include customer email capture initiatives (online and offline), email marketing to the hotel's own opt-in list (monthly promotions, local news, game sightings reports, seasonal emails), email marketing to key market segments and in key feeder markets.

Local search - is a query that includes not only information about "what" the site visitor is searching for but also "where" or geolocation information.

(Web 2.0/Travel 2.0 channels) Consumer-generated content / Consumer generated media – Any of the many kinds of online content/media which are generated or influenced primarily at the user level. Personal web pages, such as those found on MySpace are rudimentary examples; blogs and podcasts are more evolved ones. Creating the facilities and framework for consumers to publish their own content (e.g. hotel reviews) in prominent places (e.g. on www.TripAdvisor.com).

Banner ads and display advertising – Banners are advertising images that appear on websites. Originally static billboards about an inch and a half high and about four inches long, banners now come in a range of standard shapes and sizes, and are frequently animated. Typically, a banner is also a link—click on the banner and you are taken to the product or page it is promoting.

From this survey you can see that the results suggest the continued importance of search engine techniques through

• website optimisation (i.e. customer centric website design to improve the user experience, to provide rich and relevant content)
• search engine optimization and organic search (i.e. higher ranking derived from better website design and richer deeper content)
• website re-design

The above three top solutions show the (correct) acknowledgement that no matter what you do – the most important thing is to get the fundamentals right on your website. And the rule of thumb is that your website needs to be CUSTOMER CENTRIC. It needs to serve the customer with deep and relevant content. It needs to be structured and designed so that people can easily navigate through the site, find the information easily and have a wonderful experience as they do so.

A summary of the conclusions of the survey are:

• marketing budgets will continue to shift online
• the results suggest a stronger emphasis on search engines (see the above list of search engine techniques ranked highest)
• linking strategies will be important
• budgets will go into specialised searches like local search
• email marketing is still a popular tool for building one-on-one relationships with customers, especially for international properties
• web 2.0 stuff like consumer generated media will grow in popularity and the early adopters will determine the model for the industry. Interestingly this survey indicates that international hotels will spend more on new media formats than the US.
• display advertising will take the biggest cut – this may be true for US and Europe – but within South Africa banner display and advertising is still in its infancy. For hotels this is important – if your market is overseas visitors then you need to know that users in Europe and the US are much more sceptical of banners than in South Africa.

World Travel & Tourism Climbs to US$ 7 Trillion in 2007

World Travel & Tourism is expected to generate in excess of US$7 trillion in 2007, rising to over US$13 trillion over the coming decade according to the World Travel & Tourism Council's (WTTC) Tourism Satellite Account (TSA) research, sponsored by Accenture and prepared by Oxford Economics.

The new TSA results show strong performance for Travel & Tourism Demand in 2007, growing at a rate of 3.9 per cent. This forecast points to a mature but steady phase of growth for World Travel & Tourism in the short and medium term, averaging 4.3 per cent per annum, between 2008 and 2017.

Some findings summarised from the report are:

• The US is still in number one position accounting for US$1,689,3 billion this year
• China is going to gain ground and grow at almost 10% per annum over the next 10 years
• By 2017 the Russian Federation will enter the top 10 countries
• The world’s highest performers are Montenegro, China and India
• Other high performers are Croatia, Romania, Namibia

No mention of South Africa… we ought to be there!

Social networks for KLM passengers and business travellers

Loyalty programmes are invariably about a company trying to create a relationship with a customer, with the primary motivations being to secure repeat business and cross-sell services. That’s so web 1.0. These days, the objective is not so much to form a company-customer relationship as to facilitate customer-customer networking relationships with the company providing the context.

There is probably no industry in which loyalty programmes are so widespread as travel, so when a major airline starts trying to get social networks working for its frequent flyers, it may be the first sign of a significant evolution. Not surprisingly it is the Dutch, who gave us the compact cassette and the CD, who were the first to move in this innovative direction.

KLM is the first airline in the world to build online social networking communities for its customers. Aimed primarily at frequent business travelers, and currently centered on specific destinations and activities, KLM’s communities connect people with common travel interests. Its first two destination communities, KLM Club Africa and KLM Club China, and its first activity community, Flying Blue Golf Club, are at the moment available only by invitation.





The benefit of belonging is that members of the networks can get to meet and share experiences with people working in similar markets, facilitating connections that might otherwise never happen. Members also get access to services such as translation, travel advice, or legal assistance provided by KLM business partners. And the networks are not exclusively online: face-to-face networking events take place regularly in he destination zones, as well as back home in the Netherlands.

Members of the golfing network (ever meet anyone from the Netherlands who doesn’t love golf?) can use the community to create profiles of their playing ability, arrange to play with other members who are going to be in the same place, and even use frequent flyer miles to pay for games or buy golf equipment.

It is a fairly bold move by KLM to try to unite its customers. Most airlines prefer to keep customers at bay with a divide-and-conquer mentality. But KLM has a good product and an already very loyal customer base. What KLM has done is leverage and lock in that loyalty not by offering “me-too” benefits like more comfortable seats or better in-flight entertainment, but by offering a unique service of potentially great personal value which other airlines might find harder to mimic.

In a similar vein, a new company called PairUp is offering to help travelers (on any airline) to connect face-to-face with fellow travelers with whom they may already have an online connection. PairUp members uploading their contacts list (from Outlook, or whatever their e-mail or contact management tool is). When they schedule a flight or participation in a conference, they put their flight and accommodation information in the system.

The system shows them people in their list whose uploaded travel details coincide with theirs, and lets them pick the contacts that they are interested in getting together with. The system is not exclusively for use by vaguely connected people – it can be used as a coordination tool by colleagues who need to share travel plans.



PairUp also provides a version of its tool to event managers, allowing convention organizers to offer a pairing-up service directly to people who register for their event. Anyone who has participated in major conferences where you struggle to find out who is attending, then battle to track down the people you want to talk with, can see the benefits of such a tool.

South Africa in E-marketing Drive

In its ongoing commitment towards implementing world-class international tourism strategies in order to increase awareness and grow arrivals to destination South Africa, South African Tourism has kicked off 2007 by sealing a landmark deal with BBC World.

The deal is an e-marketing campaign that comprises online advertising and commercial presentations and will be aired on BBC World across Europe, Africa and North America from February to July this year.

If one asks the age old question –– what’s in it for me (WIIFM) – then I would suggest a lot! This campaign is a great opportunity for all hotels in South Africa who target countries like the UK, Netherlands, France, Germany, Italy, the US and the African states to leverage the South Africa marketing exposure to with their own individual campaigns.

Finding out more about the schedule from the South African Tourism campaign and using it would give individual organisations synergy and publicity that is difficult for one organisation to achieve alone. Indeed a concerted effort by several organisations for the benefit of South Africa Incorporated would bring extraordinary gains for everyone.

2010 – Help for Small Businesses

South African Tourism CEO, Moeketsi Mosola South Africa was speaking at a business forum hosted by the University of the Free State in Bloemfontein when he announced that for the first time in its history, Fifa will be contracting non-hotel accommodation (eg national parks, B&B’s, lodges, guest houses) during 2010.

However, in order to qualify to be contracted the establishment needs to obtain a grading rating from the Tourism Grading Council of South Africa. Establishments can apply to TEP for assistance to partly cover these costs. TEP (Tourism Enterprise Programme) is a R170-million investment by the Environment Affairs and Tourism department to stimulate small, medium and micro enterprise (SMME) development in the tourism sector.

Mosola pointed out to that accommodation is not the only area where people should be looking as there are many other opportunities for 2010 – for example in the support services like housekeeping, food and beverage supply and laundry services.

In writing this, I took a look at the Tourism Grading Council website. The grading process looks time-consuming and bureaucratic, not to mention expensive. The process is still very much document driven but the instructions are reasonably clear and the criteria documents are available to be downloaded directly from the website. The cost is not inconsiderable – if you have a 3-room establishment the cost is R1,292 (R1,236 + R56) and if you have a 30-room establishment the cost is R3,373 (R3,148 +R225) and if you have anything over 151 rooms, the cost is (R5,279 + R225) R5,504.

But the establishment of standards and having a grading system which serves as a communication tool to customers is great. Of course such a system is only as good as the high (world class) standards that are set, the frequency that those standards are revisited and updated, and the organisation and people who manage and enforce them. Gearing up to 2010 and putting in place these systems could indeed help move South Africa towards one of the world’s top destinations of which Mosola talks!

Under-developed Business Travel Could Offer Opportunities

In his address to the African Business Tourism Conference in Sandton, Minister Marthinus van Schalkwyk said that business travel is lagging considerably behind the leisure market, accounting for 5% of the total tourism market.

When you bear in mind that on average business travelers spend three times more than leisure travelers and return to a destination within 5 years, this must surely be an opportunity area. Of course this relies on the fact that business travelers need to, or want to come to South Africa. They will need to come to South Africa if they are doing business with South Africa – so in this sense the hospitality industry is a support or secondary industry to the real driver of businessmen and women to South Africa – business and investment in or with South Africa.

The other side of business travelers coming to South Africa is if they see it as a place to host their meetings and conferences, and in that area we have much to offer as long as we stay competitive with other international destinations. And yes, there’s a lot of competition out there so we need to be able to provide outstanding services at competitive prices.

And of course we can’t hide away from the security issue in our country. These are things we need to address face on to become players in the international economy and to bring benefits, wealth and opportunity to everyone in our country. I refer to the recent survey done by South African Tourism Update (free registration needed for access), an independent monthly trade magazine, in conjunction with the South African Tourism Services Association and other tourism organisations where the results are overwhelmingly conclusive – over a million travelers decided not to come to South Africa because of crime.

The survey conclusion is that crime is holding back the growth of the tourism sector and its ability to create jobs. Natalia Thomson, editor of the magazine asks the thought-provoking question – “where would tourism in South Africa be without crime?” Where indeed! And let’s face it – there are other places in the world to go. But if we get our act together, the tourists and business travelers would come over and over again to our beautiful country with all that it has to offer that is indeed special!

Tourism to South Africa

The tourism industry in South Africa is a significant player in the country’s economy. It brings in money from abroad and is a valued source of employment. Everyone is getting hyped for the opportunities that 2010 will or should bring to the industry. Tourist arrivals are up by 14.5% and from Jan – Sept 2006 over 6 million people visited South Africa.

Tourism Minister Marthinus van Schalkwyk gave 2006 data for SA Tourism in an address to the African Business Tourism Conference in Sandton where he said that Africa had achieved the fastest growth rate of any region worldwide.

A summary of the numbers is:

• There was a 14.5% increase in 2006 from 2005 in tourism arrivals
• Over 6 million (6,055,726) people visited South Africa between Jan – Sept 2006.
• The largest source of arrivals are from Africa – 18.3% are from the African continent.
• The Number of Visitors from specific regions/countries changes as follows:

• North America grew by 9.7%
• Russia grew by 42.4%
• Hungary grew by 24.1%
• Finland grew by 17.4%
• India grew by 17.5%
• Asia grew by 4.5% (“excellent growth” in arrivals from Japan, Thailand, Singapore, but China, Malaysia and Philippines declined)